How do I add a personalised message to an email signature?

Would you like to include a personalised message in an email signature?

When setting up your email signature, two fields are available for adding a free-form message. You have two options, depending on the type of message you want to add. 

• This message is personalised for each user. For example, "Absent on Wednesday afternoon" or "Kind regards,".

In this case, go to the Users menu and open the relevant user's record:

Add the message in the User message field. The message will then appear at the beginning of the signature, before the first name and surname.

⚠️ For the message to appear in the user's signature, make sure that you have selected the User message property in the signature template.

• This message is shared by all members of your organisation. For example, "We are a Great Place to Work. Join us!".

In this case, go to the Users menu, open the relevant user's record and add the message in the Company message field. The message will then appear at the end of the signature.

⚠️ For the message to appear in the user's signature, make sure that you have selected the Company message property in the signature template.

These examples are given in the context of manually editing information in user records.

You can choose to edit information in bulk manually using an Excel file; in this case, you must: 

1. Export the Excel file containing the current information from Boost My Mail (via the Users >Export menu).

2. Edit this file by adding the messages in the relevant columns.

3. Save the file.

4. Import this modified file into Boost My Mail (via the Users > Add > Excel file menu).

If you edit or update your users' information using automatic synchronisation, make sure that this information is entered in your directory and that the mapping includes these properties.